[Worship] W & M Committee -- Minutes of April 13 Meeting
Martha McGovern
marthamcg at suddenlink.net
Tue Apr 26 12:08:16 CDT 2016
Thanks for reassuring me, Chris.
Martha
From: Chris at FUUSM via Worship
Sent: Monday, April 25, 2016 11:18 AM
To: Worship & Music Committee members
Cc: Chris at FUUSM
Subject: Re: [Worship] W & M Committee -- Minutes of April 13 Meeting
Thank you. Just fyi I did reserve and pay for Shelter #11 for the entire day. Pink receipt is on my files on the top of my desk.
From: Martha McGovern via Worship
Sent: Saturday, April 23, 2016 10:25 AM
To: worship at fuusm.org ; FUUSM Leadership
Cc: Martha McGovern
Subject: [Worship] W & M Committee -- Minutes of April 13 Meeting
Minutes for April 13, 2016 Meeting of the Worship & Music Committee
Next Meeting: May 4, 2016, at 5:00 p.m. in Parlor
In attendance: Adeline Bailey, Rev. Kat Hawbaker, Shari Miller, Suzyn Mills, Martha McGovern, Chair
1.. Minutes of the meeting on March 2 approved with correction. John Maddox was not in attendance.
2.. Correspondence: Shari reported that all thank you notes have been sent.
3.. Reports from Specific Task Teams:
1.. Sanctuary Decoration Team is active again. Kat will coordinate with members, especially Nancy Novak.
2.. Special Music Team: Suzyn will connect with Melissa Cox of Mythica to see what is possible for Sunday, July 3.
3.. Piano Task Force: Suzyn is also exploring a Randy & Jessica concert for fall 2016.
4.. Technology Task Force:
5.. Task Force for the Time for All Ages: Shari Miller, Kerry Blair, Dawn Weidner, Cindy Burton, Diane McMichael, Adeline Bailey, and Ron Tepley. (Rachel Hyde, Gwen Banziger -- possible additions)
6.. Clutter Corps: Wendy Morey
4.. Report on National Universalist Convocation -- Shari and Kat report that the schedule is fairly well set. Local support in terms of attendance will be welcome.
5.. Budget Report and Proposal for 2016-17: Martha sent the revised proposal to the Board. It was approved and will be voted on as part of the budget at the annual meeting.
6.. Pianist: The committee processed the tentatively proposed salary for the pianist and asked Kat to convey our sentiments to the Personnel Committee. The Worship & Music Committee emphasized the importance of music to the worship experience and the great contribution that the pianist makes to that experience. Although we understand the pressures of budget constraints, we feel that a raise is more affirming of those contributions than additional days off. Furthermore, we note that the committee did not spend all of what was allocated for the 2015-16 year and would encourage transfer of those savings to the pianist's salary.
7.. Annual Report for 2015-16: Martha submitted the report to the Board. Adeline will express gratitude for the congregation's contributions and make a short presentation of highlights at the Annual Meeting.
8.. Summer Services: The group concurred that the services can start to weave in the year's theme of "What does democracy look like?"
9.. Theme for Year 2016-17 - The group decided to address the question of "What does democracy look like?" and to anchor services on multiple statements that reflect the various facets of democracy.
10.. June 19 activities: We will have a co-led service by Rev. Lynda Smith and Rev. Kat for the Father's Day Picnic at the Multicultural Fair. Chris Keller will reserve the shelter and make arrangements for paying rent for the shelter. She will also see to the sign at the church and the "sentry" at the picnic shelter.
11.. June 26 service: Mike Bailey envisions that live broadcast of General Assembly is feasible this year. He is willing to train someone to do so. *Committee members will check with Bill McNeely, Kevin Morey, Eric Shea, and others to see who might do technology for June 26.
12.. Selection of Specific Lamp for Piano: Joe Baker is willing to take leadership of this endeavor, and he will work with Randy in making the selection.
13.. Expenses: Sue Ellen Waybright of MOV Circles Campaign will be guest speaker on April 24. She has requested a donation of her $75 stipend to MOV Circles Campaign, P.O. Box 1643, Parkersburg, WV 26102-1643. Martha will submit that request on April 25.
14.. Planning of services for Sabbatical Year [See detail below and long-term framework in coordination with BRIDGES Council.]
· Possible Topics and speakers for future services: multiple intelligences, forgiveness, powerful children's stories, ages of women, This I Believe, family stories as carriers of family values, FUUSM stories (Archive Moments), June Teenth celebration, reflections of people who grew up in UU congregation (Jay Phillips, Mike Bailey, Dean Banziger), Bill Bauer on suicide and kindness, reflections of former ministers, Jim Couts on Jubilee Gardens, Circles Campaign of the MOV (Dina Campbell - 304-488-7760), LeeAnn Gallucci on recovering from loss, Jeff Danner (jdanner at wvup.edu) on theological topic of choice, Ginger Maples on hospice (740-374-9100), Bill McNeely Music of the Spheres for Summer 2016.
· Theme of Anyone's Ministry: Men's Group, BRIDGES, Archives
Overview of Sabbatical Year 2015-2016
2016
April
3 Kat -- The Garden of Time. WA: Martha McGovern
10 Kat -- Diet for a Small Planet WA: Suzyn Mills
17 Kat -- Earth Rhythms ALL AGES WA: Shari Miller
24 Circles Campaign of MOV - Sue Ellen Waybright "Circles, Systems, & Sustainable
Communities" Worship Leader - Jim Rapp
May
1 [Ginger Maples - hospice, Amedisys] Kat will design service.
WA: Kevin Morey
8 BRIDGES RECOGNITION (Mother's Day)
WA:
15 Lynda Smith [Airplane Contest]
WA: Lynda Smith
22 National Universalist Convocation -- Kat will plan the service. Justin LaPoint has
offered to do the reflection.
29 ARCHIVES COMMITTEE
WA: Joe Baker
June
5 Kat -- Flower Communion ALL AGES
12 MEN'S GROUP [Garden Tour - cancelled]
WA:
19 Lynda Smith and Kat Picnic/Father's Day [Plant Sale]
WA: John Maddox
26 [GA in Columbus - June 22-26]
EXPENSES 2015-16
Speakers/Musicians
Total Expenses $75 stipend for Jean Leeper, transferred to Window Fund
$75 stipend for David Torbett, donated to World Church Service
$100 stipend for Jessica Baldwin for service, choir on Oct. 18
Payment to Lynda Smith for September, October, January ($1050)
$200 stipend to Randy Kidder for Christmas Eve service
$100 stipend for Jessica Baldwin for service, choir on March 6
$75 stipend for Myla Kreinik, donated to Charles Austin Kreinik Memorial
Fund, c/o Parkersburg Community Foundation
$350 to Lynda Smith for February 21, 2016 service
$50 to Andrew McKnight for special music on Feb. 28, 2016
$75 to Circles Campaign MOV for 4/24/16 (pending)
Total budgeted for Speakers/Musicians $3000
Piano Maintenance
Piano Tuning of Steinway & FH piano
Practice piano tuning, etc.
Total Expenses
Total budgeted for Piano Maintenance $385.00
Supplies
Equipment
Music $250
Candles $150
Park Shelter $ 25 (pending)
Total Expenses
Total Budgeted for Supplies $950
RATES
Piano Tuning of Steinway & FH piano $100.00 x 3 = $300.00
Practice piano tuning, etc. 100.00
Congregation member/friend 0
Guest musician $50
Speaker from MOV $75
Speaker from outside MOV $150
Ordained minister $250
WORSHIP & MUSIC COMMITTEE
REVISED DRAFT - Proposed Budget for 2016-17
Music, Other $400
Sheet music and Randy downloads
Piano Maintenance $400
Steinway in Sanctuary -- $100 x 2 = $200
Fellowship Hall piano -- $100 x 1 = 100
Practice piano --- $100 x 1 = 100
Worship Program $1900
Guest Speakers $1000
Speakers from MOV 6 x $75 = $450
Speakers from outside MOV 2 x 150 = $300
Ordained minister 1 x 200 = $250
Guest Musicians $900
Special music 6 x $50 = $300
Substitute for pianist 4 x $100 = $400
Pianist for Christmas Eve $200
Worship Supplies $800
Candles (wax, battery) -- $300
Equipment (AV) -- $400
Printing for Special Events -- $75
Park Shelter -- $25
TOTAL $3500
STAFF COST Pianist - $10, 600 + Pianist compensation $200 x 52, four Sundays off with pay
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